Terms and Conditions

Payment

Payment is due within 14 days from invoice date or before the event takes place, whichever is soonest. In order to keep secure your slot at the conference full payment must be received prior to the event.

Payment Methods

Online Registration

Credit/Debit Card payments may be made through the secure online payment through the respective conference website.

Insurance

Registration fees do not include insurance of any kind.

Requesting an Invitation Letter

For security purposes, a letter of invitation will be sent only to those individuals who had registered for the conference. Once your registration is complete, please contact the respective conference manager/director to request a personalized letter of invitation.

Contact Mail Id:

Phone Number:

Cancellation, Postponement, and Transfer of Registration:

Cancellation Policy

If Herald Meetings cancels this event for any reason, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Herald Meetings event which must occur within one year from the date of cancellation. Regarding refunds, all bank charges will be debited from the registrant’s account. All cancellations or modifications of registration must be made in writing to

Postponement

If Herald Meetings postpones this event for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Herald meetings event which must occur within one year from the date of postponement.

Transfer of Registration

All fully paid registrations are transferable to other persons from the same organization if the registered person is unable to attend the event. Transfers must be made by the registered person in writing to Details must be included the full name of replacement person, their title, contact phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified. Registration can be transferred to one conference to another conference of Herald Meetings if the person is unable to attend one of the conferences. However, Registration cannot be transferred if it is intimated within 30 days of the respective conference. The transferred registrations will not be eligible for Refund.

 

Refund Policy

If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply:

Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy is as following slabs-

• Before 90 days of the conference: Eligible for Full Refund less $100 service fee

• Within 90-45 days of Conference: Eligible for 50% of payment Refund

• Within 45 days of Conference: Not eligible for Refund

• E-Poster Payments will not be refunded.

 • For any kind of natural calamities and environmental disasters, the organization will not be responsible and refund will be applicable as per the above-mentioned criteria only.

• In case of VISA refusal, the paid amount can be transferred to the other conference, but not refundable.

 

Press/Media

Press permission must be obtained from Herald Meetings prior to the event. The press will not quote speakers or delegates unless they have obtained their approval in writing. The Herald Meetings is an objective third-party nonprofit organization. This congress is not associated with any commercial meeting company.

Data Protection

The protection of your information and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us. Herald Meetings will collect and store all personal data for the preparation and execution of the respective Conferences.

Note: Photography and Videography will not be allowed unless or until you get permission from the particular session speaker/Chair.

Authorization Policy

By registering for the conference you grant permission to Herald Meetings to photograph, film or record and use your name, likeness, image, voice and comments to publish, reproduce, exhibit, distribute, broadcast, edit and/or digitize the resulting images and materials in publications, advertising materials, or in any other form worldwide without compensation. Taking photographs and /or videotaping during any session is prohibited. Contact us for any queries.